![]() ![]() Make sure you mark the email in some way to remind yourself to come back to it, such as turning on a flag, marking it as “unread,” or pulling it into a task list. If it will take more time, set aside time for later to tackle it. It’s simple: if an email comes in that you can resolve in one minute or less, like an email that just needs a quick answer to a question, take care of it right away. The one-minute rule is an email management tip countless people swear by. Set up a filter so that when emails from specific email addresses come in, they bypass your inbox and go directly to that folder. Set up a folder for specific types of emails like this, such as a “coupons” folder. You want them to be there so you can pull them when you need to buy something, but you don’t want them cluttering up your inbox. Take marketing emails with discount codes for example. You can also go further, though, by setting up filters or rules for emails that you want to have if you need them, but you don’t need to see as they come in. Set Up Ongoing FiltersĪs we noted, the key benefit of Folio is that it automatically sorts your emails by clients and projects. Ask you’re cleaning out your emails, if you come across a recurrent email that you no longer need to receive like a newsletter from an old LinkedIn contact, it takes just seconds to click “unsubscribe.” That’s one fewer email you’ll have to clean out next time. ![]() Speaking of having fewer emails in your inbox, you can take it a step further and make sure you get fewer emails coming in in the first place by unsubscribing. Get Familiar with the “Unsubscribe” Button Either way, it needs to be frequent and consistent so you don’t build up too much of a backlog. ![]() Or, it might be best to set aside time at the end of each day to clean out your inbox. You might find it easiest to address each one during the day when it comes in. But if you do that day after day, the backlog keeps growing.Įstablish a routine for cleaning out any unread or unsorted emails. Throughout the day, you could be getting dozens of emails and triaging them as they come in, ignoring the ones you know aren’t important. In organizing your home, the best way to make space is to have fewer things, and the same is true for your email. It has other features too, like a handy timeline of tasks within each folder and sharing capabilities, but it all starts with getting an inbox that doesn’t turn your mind into a whirlwind. Folio automatically organizes your incoming emails by client or project so you can keep each project separate. This app integrates with Gmail, Outlook, and more so there’s no need to hop back and forth between your email and another tool. In organizing your inbox, the best place to find help is an email organization app that can help you stay in control of your emails in the long term. When you’re trying to tackle a problem that’s beyond your scope, the #1 rule is to ask for help. Start with these email organization tips you can use with nearly any email provider. If you’re not sure how to organize your email or where to start, this is your lucky day. With email organization, where do you begin? There are plenty of ways to tackle this seemingly Everest-sized task to help you feel more in control of your days. It’s just a matter of time before an important email is lost in the shuffle and buried under emails about semi-annual sales and webinars you’ll never attend. With so much hinging on that all-important inbox, though, it becomes a serious problem if your inbox is flooded and overwhelmingly disorganized. Checking your email is probably the first thing you do when you get in each morning and it guides how the rest of your day goes. If you’re like most, your email inbox is a major cornerstone of your workday. ![]()
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